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Paperwork and
record keeping can drown a martial art school small business
owner. For a school to survive and grow, the owner must find
a way to take care of all the paper and records.
You are
the master in your school; now, with the help of TaskMaster,
you can be the master of your school!
Martial
art schools teach students a martial art but they are first
and foremost—businesses. To stay open and be able to teach
students, schools must succeed as businesses—TaskMaster will
help your business succeed.
For some
martial art school owners, their schools are a part-time
businesses, for others, their schools are small businesses,
and, for a few, their schools are relatively large
businesses. Some martial art instructors who do not own
schools teach small martial art classes at community
centers, junior colleges, in their homes, etc., often at
little to no profit. Regardless of the size of the school,
there are many school tasks and business tasks that must be
completed.
Some
tasks are enjoyable, such as instructing, while some tasks
are dreaded, such as recordkeeping. Recordkeeping and the
proper processing of paperwork are factors that determine
whether or not a school will be successful. The bigger the
school, the more records and paperwork; be it accounting
requirements, complying with federal, state ,and local laws,
rules, and regulations, or maintaining student personal
information, releases, contracts, attendance records,
testing records, etc.
Keeping
records on paper has some inherent problems:
-
Papers are always being misplaced
or lost.
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Entering student information on
paper is time consuming and the same information
must be reentered on various forms, which increases the
opportunities for errors.
-
It is difficult to find the exact
information you need it at a moment’s notice,
such as needing instantaneous access to a student's
attendance in response to a parent's phone call.
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Analysis of data, such as
attendance trends, is time consuming, and
sometimes impossible.
Paper
recordkeeping has a relatively inexpensive initial cost but
it has continuing operating costs due to labor, storage, and
retrieval expenses:
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Paperwork requires a lot of
storage space, such as for storing of years of
releases, contracts, attendance records, and testing
records.
-
Backing up paperwork is cost and
time prohibitive.
-
Duplication costs of paperwork are
high.
-
Paperwork is costly to send to
other locations, such as sending by express mail.
Computerization of recordkeeping
has many benefits:
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Paperwork is greatly
reduced.
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All student data is easily backed
up since it is all located in a central location.
-
Information is
easily entered and key information only needs to be entered
once.
-
Specific data
may be quickly and easily located, analyzed by numerous
combinations of criteria, displayed, and printed or
transmitted in a useable format.
-
Automation of attendance keeping and
rank testing.
-
Money is
saved!
When freed from paperwork, school owners have
more time for growing their businesses so they may compete
with other schools for the limited number of available
students in their communities. With the extra money
generated by growing their businesses, school owners may buy
extra equipment or move into larger spaces, or renovate the
present ones.
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